SAMPLE E-MAIL AND ELECTRONIC USAGE POLICY
In today's technologically advanced company, we all increasingly use and exploit electronic forms of communication and information exchange. Employees have access to one or more forms of electronic media and services (computers, e-mail, telephones, voice-mail, fax machines, external electronic bulletin boards, wire services, on-line services, the Internet and the World Wide Web). This has resulted in employers having to rely on systems as well as e-mail and electronic usage policies.
EXTRACT SAMPLE OF THE POLICY
Electronic media and services are primarily for company business use. Limited, occasional or incidental use of electronic media (sending or receiving) for personal, non-business purposes is understandable and acceptable - as is the case with personal phone calls. However, employees need to demonstrate a sense of responsibility and may not abuse the privilege.
Electronic information created and/or communicated by an employee using e-mail, word processing, utility programs, spreadsheets, voice-mail, telephones, Internet access, etc. will not generally be monitored by the company, and we respect our employees' wish to work without the company constantly looking over their shoulder. However, the following conditions should be noted:
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