Human Resources Policies and Procedures Manual

About the Comprehensive Human Resources Manual

The comprehensive Human Resources Policies and Procedures Manual is available as electronic download to HR Platform subscribers.

The manual was developed in such a way so as to allow the end user to easily customise the templates forming part of the manual.

Note that this section is only available to HR Platform subscribers. If you are not a HR Platform subscriber, subscribe online for the very affordable subscription fee of only R998-00 (VAT Inclusive) per annum.

Table of Contents

Below is a breakdown of all policies, documents, templates and forms included in the comprehensive Human Resources Policies and Procedures Manual.

Cover
General Notice and Disclaimer
Policy Request and Suggestion Form
Introduction
Welcome Letter from CEO / Managing Director / Owner
Purpose of the Human Resources Policies and Procedures Manual
Acknowledgement of Receipt and Changes Agreement
Recommendation and Suggestion Policy and Form
Important and Emergency Contact Numbers
Company History and Overview
Human Resources Department Responsibilities
Staff Classification Policy
Human Resources Audit
   
Recruitment Policies and Procedures
Employment Application Form
General Guidelines for Interviews
Telephonic Interview Policy and Procedure
Job Applicant Interview Script and Sample Questions
Applicant Letters of Response
Applicant and Employee General Release Consent Form
Educational Record Check
Driving Record Check Consent Form
Drug Testing Consent Form
   
Tracking Applicants of Employment
Personal Reference Checks
Reference Check Control Sheet
Employee Orientation and Induction Checklist
Independent Contractor Checklist
Permanent Contract of Employment
Fixed Term Contract of Employment - Time Based
Fixed Term Contract of Employment - Purpose Based
Managerial Contract of Employment
Job Description Forms
Recruitment Policy (Condensed Version)
Recruitment Policy (Comprehensive Version)
Preferential re-employment procedures
Job Posting and Employee Referrals Policy
Procedures for filling vacancies internally
Recruitment Authorisation Form
Internal Vacancy Application Form
Employee Personnel Data Changes Policy and Form
Equal Employment Opportunity Policy
Business Ethics and Conduct
Personal Relationships in the Workplace Policy
Employee Medical Examinations Policy
Conflicts of Interest Policy
Outside Employment Policy
Non-Disclosure Agreement and Policy
Restraint of Trade Agreement
Disability Accommodation Policy
Employment Status and Records
Access to Personnel Files Policy and Procedure
Probationary and Introductory Period Policy
Employee Benefit Programs
Employee Benefits Policy
Relocation Benefits and Assistance Policy
Employee Educational Assistance Policy
Paid Time Off Policy
Medical Aid Policy
Provident Find Policy
Pension Policy
Matching Gifts Plan Policy
Employee Assistance Program and Policy
Employee Bursary Policy and Agreement
Business Meals, Entertainment, and Other Social Events Policy
Long Service Policy
Employee Study Assistance Policy
Timekeeping and Payroll
Timekeeping Policy and Procedure
Payday Policy and Procedure
Termination Pay Policy
Severance Pay Policy
Pay Advances or Loan Policy
Administrative Pay Corrections Policy
Payroll Deductions Policy
Payroll Deduction Authorisation Form
Salary Administration Policy
Declaration of Company as Sole Employer
Work Conditions and Hours
Employee Agreement to Work on Public Holidays
Employee Agreement to Work Night Shifts
Employee Agreement to Work Sundays
Employee Agreement to Work Overtime
Employee Renewal Agreement to Work Overtime
Employee Agreement to Exchange Public Holidays
Work Schedules Policy and Procedure
Use of Phone and Mail Systems Policy
Workplace Smoking Policy
Daily and Weekly Rest Periods Policy
Lunch and Meal Break Policy
Overtime and Exemptions Policy
Use of Company Equipment and Vehicles Policy and Procedure
Emergency Closings Policy and Procedure
Safety Instructions Policy and Procedure
Business Expenses Policy
Travel Policy
Visitors in the Workplace Policy
Computer, Internet and E-mail Usage Policy
E-mail and Electronic Communications Policy
Workplace Monitoring
Telecommuting Policy
Employee Laptop or Notebook Policy
Workplace Violence Prevention Policy
Ergonomics Policy
Flexi Time Policy
Locker Policy
Telephone Usage Policy
Leave and Absenteeism
Leave Application Form
Annual Leave Policy
Public Holidays Policy
Unpaid Leave Policy
Family Responsibility Leave Policy
Compassionate Leave Policy
Paternity Leave Policy
Maternity Leave Policy
Sick Leave Policy
Study Leave Policy
Shop Steward Leave Policy
Religious Holidays Leave Policy
Disciplinary Policies and Procedures
Employee Conduct and Work Rules
Drug and Alcohol Use Policy
Sexual and Other Unlawful Harassment Policy
Attendance and Punctuality Policy
Personal Appearance Policy
Return of Company Property Policy
Resignation Policy
Resignation Form
Security Inspections Policy and Procedure
Solicitation Policy
Progressive Discipline Policy and Procedure
Workplace Etiquette Policy
Performance Management Policy and Procedure
Performance Evaluation Policy and Procedure
Briefing Sheets - Poor Work Performance
Briefing Sheets – Misconduct
Briefing Sheets – Incapacity
Decision Guide for Poor Work Performance Hearings
Decision Guide for Misconduct Hearings
Decision Guide for Incapacity Hearings
Disciplinary Code of Conduct
Disciplinary Policy and Procedure
Disciplinary Forms
Absenteeism Telegrams
Employee Incapacity Policy and Procedure
Disciplinary Procedures for Small Businesses
Termination Checklist
Certificate of Service
Exit Interview
Grievance Policies and Procedures
Grievance Policy and Procedure
Grievance Forms
Miscellaneous Policies and Procedures
AIDS and Life Threatening Illnesses in the Workplace Policy
Recycling Policy
Drug-Free Workplace Policy
Weapons in the Workplace Policy
Casual Days Policy
Use of Mobile or Cellular Phones in Motor Vehicle Policy
Signing Power Policy
Workplace Injury on Duty Policy
Acceptance of Business Courtesies Policy
Petrol Credit Card Policy
Breastfeeding Policy
Codes of Good Practice and Statutory Regulations
Code of Good Practice on the Arrangement of Working Time
Code of Good Practice on the Handling of Sexual Harassment
Code of Good Practice on the Protection of Employees During Pregnancy and After the Birth of a Child
Code of Good Practice on Dismissal
Code of Good Practice on Key Aspects of HIV / AIDS and Employment
Code of Good Practice on Picketing
Code of Good Practice on Dismissal Based on Operational Requirements
Summary of The Basic Conditions of Employment Act
Summary of The Employment Equity Act
Summary of he Occupational Health and Safety Act
Ministerial Determination on Small Businesses